Terms and conditions

V.O.F. Disc Golf Noord-Holland
KVK: 87237784
Versie: 1.001
Datum: 17-06-2023

Article 1: Definitions

In these general terms and conditions and in an agreement to which they apply, the following definitions apply:

Organizer: Disc Golf Noord-Holland
Client: The (legal) person who has commissioned the organizer to advise on, organize or carry out an activity or any other service or activity within the organiser's business operations. If you place your booking with an intermediary, then the intermediary is the client.
Participant: Any natural person who actually participates in or uses a Disc Golf Noord-Holland material, an arrangement and/or activity.
Agreement: Any agreement concluded between organizer and client for organizing and offering events and services.
Activity: Service of the organizer in which a natural person can participate, such as playing disc golf, a guided tour or participation in a clinic or event. In most cases this must be preceded by placing books.
Booking: Reservation for participating in an activity at a specific time. Depending on the activity, this may include training, guiding or lending materials.

Article 2: Applicability of general terms and conditions

"https://discgolfnoordholland.nl/" and all sub-folders thereof.
Placing a booking with Organisation.
Participation in an activity.
The use of organiser's facilities and materials. This concerns Tees, Baskets, Teesigns and scorecards and other materials.
All offers, contracts, quotations, cost estimates and the like from the organizer are entirely without obligation and based on availability, unless explicitly stated otherwise.
Agreements in an agreement, signed by all parties involved, may constitute exceptions to one or more conditions in these general terms and conditions.
When a new quotation is offered, the previous quotation is immediately invalid.
The nullity of one or more articles does not affect the validity and application of the other articles.
If the acceptance of the client deviates from the offer of the organiser, the agreement is not valid, unless this has been confirmed in writing by the organiser.

Article 3: Realization of the agreement

You agree to these terms when one or more of the following situations apply:

When you use this website.
When you confirm the booking via the website, in writing or orally.
When you give a booking order orally or in writing (on paper or by e-mail) for the preparation of a program by the organizer.
When you confirm other agreements orally or in writing, only if this has also been explicitly confirmed by the organizer.
When you participate in an activity.
When you use materials made available to you by the organizer.

Article 4: Period of validity

These conditions have the following period of validity:

When viewing the website. From the moment you enter the website to the moment you leave it.
When making a booking. From the day you place the booking until the booked activities have ended.
When registering by telephone. From the day the registration takes place. until the booked activities have ended.
With a Written (on paper or by e-mail) registration. From the day that the organizer receives the registration until the moment that the booked activities have ended.
During participation in the booked activities. From the moment the booked activity starts until the moment the booked activity ends.
While using our materials and/or facilities.
Unless otherwise agreed, options are valid for 7 days, counting from the date of reconfirmation by the organiser.
In the case of written registrations by post, these general terms and conditions apply from the day of receipt.
The client can notify the organizer of the rejection of one or more articles from these general terms and conditions up to 7 days after confirming a booking. The rejection is only valid after approval and confirmation by the organizer.
By making unannounced use of facilities and materials, the possibility to reject these general terms and conditions lapses.

Article 5: Privacy

Organizer respects the privacy of every client, participant and visitor and ensures that the personal information you provide is processed confidentially and in accordance with the GDPR law.
For all parties involved, confidential information may not be shared with third parties without the explicit permission of the other party.
The cookies from "https://discgolfnoordholland.nl/" and all sub-folders thereof, only store what is technically necessary to use the website safely.
The cookies on this website do not collect data for sales or marketing purposes.
By using this website, you automatically agree to the placement of said cookies.
By placing a booking, the client gives permission to the organizer to carry out one or more of the following points:
1. Processing and storing your name, company name, contact details.
2. Passing on your personal data to the relevant third party(ies), when this is necessary. This is, for example, the payment provider when you pay online.
3. When the organizer receives a court order, which obliges the organizer to provide certain information, the organizer will comply with this.
Depending on which facility you use, designated third parties only use the personal data that are necessary for the third party to perform the relevant service or assignment.
The third parties that have access to the relevant personal data are, per facility:
1. The website https://discgolfnoordholland.nl: Intelligent Web, website designer and hosting.
2. The booking module: Recras, owner and manager of the booking system.
3. Consult: the relevant trainer or coach.

Article 6: Ownership of content

It is not permitted to copy layout, images, text or other forms of content on this website (https://discgolfnoordholland.nl/) or other places where we present/publish information without the explicit permission of Disc Golf Noord-Holland. and/or edit.

Article 7: Booking reservation and participation

The Client is jointly and severally liable for all obligations arising from this agreement.
Confirming a booking is binding and obliges the client to pay what the client has booked.
Every offer from Disc Golf Noord-Holland is without obligation and subject to sufficient availability.
After reservation, the other party will receive a reservation confirmation at the e-mail address specified by him, unless otherwise specified.
Organizer reserves the right, insofar as applicable, to engage third parties for the implementation and/or facilitation of the facilities offered.

Article 8: Commercial use of our facilities

In consultation, commercial use may be made of our facilities for a fee of € 8.00 p.p. (incl. organizer).
If our facilities are used without consultation, we will invoice € 500.00 to compensate for trading loss.

Article 9: Change(s) by the client

Are only valid when this has been confirmed in writing and/or expressly by the organizer.
The date of receipt is regarded as the date of change. The client can cancel the number of participants specified up to 7 working days before the activity. Within this deadline, a reduction by the client is no longer possible, partly in connection with agreements with third parties and administration. Outside this period, Disc Golf Noord-Holland may charge on costs already incurred.
Changing quantities is free of charge the first time. Every time after the first time we charge administration costs, as described in Article 12.8.

Article 10: Canceling a booking

The client can cancel the number of participants specified up to 7 working days before the activity.
The client is obliged to pay from 7 days before the activity.
Organizer reserves the right to cancel bookings or to refuse access to them if he is forced to do so as a result of overbooking, force majeure or if one or more participants cause nuisance or inconvenience. The Organizer will notify the client of such a cancellation as soon as possible, whereby the Client is only entitled to the possibility of re-booking.
Organizer reserves the right to cancel bookings or to refuse access to them if he is forced to do so as a result of overbooking, force majeure or if one or more participants cause nuisance or inconvenience. The Organizer will notify the client of such a cancellation as soon as possible, whereby the Client is only entitled to the possibility of re-booking.
The client is obliged to pay from 7 days before the activity.
The client is not entitled to set off and/or suspend any payment, except insofar as the client is a natural person who does not act in the exercise of a profession or business.
After the conclusion of the agreement, where it concerns a total value of less than €1000, as described in Article 1.1. in the event of cancellation, the client owes the following percentages of the full invoice amount: 7 to 0 days before the agreed date for the execution of the agreement: 100%. Without prejudice to the right of the organizer to claim the actual damage suffered if this amounts to more. If the client postpones the reservation, this is regarded as cancellation, unless a new performance date is set in mutual agreement with the organizer on which the event can take place and agreement has been reached with regard to the purchase price.
After the conclusion of the agreement, where it concerns a total value of more than €1000, as described in Article 1.1. in the event of cancellation, the client owes the following percentages of the full invoice amount:
1. More than 8 weeks before the agreed date for the execution of the agreement: 10%.
2. 8-4 weeks before the agreed date of execution of the agreement: 20%.
3. 4-2 weeks before the agreed date of execution of the agreement: 33%.
4. 2-1 weeks before the agreed date for the execution of the agreement: 50%.
5. 7-0 days before the agreed date of execution of the agreement: 100%.
Without prejudice to the right of the organizer to claim the actual damage suffered if this amounts to more. This could include materials that have already been purchased, catering establishments or hired third parties. If the client postpones the event, this will be regarded as cancellation, unless a new performance date is set in mutual agreement with the organizer on which the event can take place and agreement has been reached with regard to the purchase price.
Organizer reserves the right to cancel bookings or to refuse access to them if he is forced to do so as a result of overbooking, force majeure or if one or more participants cause nuisance or inconvenience. The organizer will inform the client of such a cancellation as soon as possible, whereby the client is only entitled to the possibility of re-booking.

Article 11: Payment

Unless the client cancels in accordance with these general terms and conditions, the client is obliged to pay the entire amount. Even if there are fewer participants in the activity than what has been booked for.
The client must pay the full amount in euros within 7 days, unless agreed otherwise.
If there is less than 7 days between the time of booking and the booked date, the client must pay no later than 3 days in advance.
Deviating payment agreements are only valid if this has been explicitly confirmed in writing by the Organization.
If the client does not pay in accordance with these general terms and conditions, the client is in default and the organizer takes the right to charge a percentage on top of the amount due and/or to engage a bailiff or collection agency in accordance with the law and the organizer is not required to be given further notice of default. required.
The total price of the services will be stated at the latest upon conclusion of the agreement.

Article 12: Rates

The prices indicated by the organizer are in euros and include tax.
Other costs, such as transaction costs, are included in the stated total price.
No reservation costs are charged.
The price/sum does not include:
1. Transport to and from the location(s).
2. The costs of travel luggage, travel accident, health and cancellation insurance.
3. Possible costs for consumptions and additional materials used.
The client or participant is obliged to pay the additional costs that are charged to him or her if the execution of the agreement has deviated in any way due to a circumstance attributable to him/her.
If more costs are incurred than what has been booked for, for example because more participants participate in the activity, this will be calculated on the basis of subsequent calculation and must be paid on the spot.
In the event of default of one or more payments, the client owes interest of 1% per month, unless the statutory interest is higher, in which case the statutory interest is due. The interest on the due and payable amount will be calculated from the moment that the client is in default until the moment of payment of the full amount due.
When subsequent calculation applies, both the additional costs and administration costs must be paid within 7 days.
If administration costs apply, this will be € 20.00.
Organizer reserves the right to change the price prior to a booking, if there is reason to do so due to price increases by third parties, including the applicable VAT regulations.

Article 13: Liability

The participant or visitor is obliged to comply with the regulations, house rules and/or changes thereto and to follow instructions from the Organisation, instructors, supervisors or other personnel on duty, such as the fire brigade or police authorities.
The client who enters into the agreement on behalf of or for the benefit of the group of participants is jointly and severally liable for all obligations arising from this agreement.
When using our facilities or materials without prior notice, all participants are jointly and severally liable.
In the event of a violation of one or more points of these terms and conditions, the organizer can oblige the individual or group concerned to leave the event location.
If costs arise for the organizer from the actions of the participant, for example due to the incorrect use of materials, the organizer can charge costs to the participant.
Parents or legal representatives bear the full risk of damage at all times if a minor (< 18 years old) visits or participates in an activity.
Organizer may give materials on loan to participant during activities. The participant guarantees that he/she will only use the materials for the purpose for which they were made available to him/her and will handle these materials as a careful user.
In case of loss or misuse of the materials loaned by the organization to the participant, the damage will be compensated by the client. In the event of refusal to compensate for the damage, an order will be given to a collection company to recover the damage. In case of theft, the organizer will report this to the police.
Organizer is not liable for the following points:
1. Participation of an individual in activities and entering our locations.
2. Damage or loss of your disc or other property. In case of loss, the organizer will charge € 5.00 per lost disc.
3. Purchases or reservations through third parties.
4. Adjustment of the booked program or damage suffered by participants as a result of delays, mechanical breakdown, weather conditions, natural influences, strikes, illness or any force majeure situation.
5. Indirect damage and damage as a result of death, injury, accidents, hurt, loss, damage or theft suffered by the visitor during or as a result of a visit to the event.
6. Acts and influences of non-third parties who were not directly involved in the execution of the agreement.
7. Damage or injury resulting from hitting a person or other people's property at an organiser's location.
8. The assessment of whether the participant is in sufficient condition to practice the relevant activities.
9. Any inaccuracies in an offer from the organiser.
10. Any inaccuracies in the information provided by the organizer or third parties, even if the third party provides products or services to the organizer.
The organizer will strive to carry out the program of the event as much as possible according to the announced schedule. However, the organizer is not liable for deviations from that schedule. Furthermore, the organizer is not liable for the content and manner of execution of the program of the event, expressly including the length of the program.
Subject to the other provisions of the general terms and conditions, the limitation period for all claims and defenses against the organizer is one year.
Any claim of the client for compensation of damage must be made known to the organizer within eight calendar days after the day on which the client became aware or could reasonably have been aware of both the damage and the liability of the organiser. A legal claim by the client for compensation of damage will in any case lapse after eighteen months after the event that caused the damage.
If the organizer should be liable, the liability of the organizer is limited to the amount paid out by its insurance, plus the amount of the deductible stated in the policy conditions. If, for whatever reason, no payment is made under the insurance, any liability is always limited to the invoice amount with a maximum of € 10.000,-.
The limitations of liability referred to in Article 12 do not apply insofar as damage is the result of intent or willful recklessness on the part of the organizer or its managers.
The activities of the organizer are governed by Dutch law. All disputes, even those which are only considered as such by one of the parties, which arise as a result of any agreement entered into with the organizer, can only be settled by the court that is competent according to the rules of absolute competence, unless the organizer and the client have agreed to resolve it among themselves or to submit the dispute to an arbitration body.
Before appealing to the courts, the parties are obliged to make every effort to settle the dispute in mutual consultation.

Article 14: Complaints

Despite the efforts and concerns, it is still possible that the client or participant has a complaint. This complaint must be reported directly to the contact person / supervisor so that the defect or complaint is resolved to the satisfaction of the client as far as possible.
If the complaint has not been resolved satisfactorily on site, the client/participant can inform the organizer of this in writing and with reasons, at the latest within 7 days after the end of the activity.
Complaints about invoices must also be submitted in writing within 2 weeks of the invoice date.

Article 15: Change of conditions

The organizer reserves the right to change the general terms and conditions at any time. You can find the current version at all times on our website: "https://discgolfnoordholland.nl/algemene-voorwaarden".